August 25, 2025
The surge in artificial intelligence (AI) tools like ChatGPT, Google Gemini, and Microsoft Copilot is reshaping the way businesses operate. From generating content and answering customer queries to drafting emails, summarizing meetings, and assisting with coding or spreadsheets, AI is rapidly becoming indispensable.
AI offers impressive efficiency and productivity gains, but mishandling these powerful technologies can jeopardize your company's most sensitive asset: its data.
It's important to understand that even small businesses face significant AI-related risks.
The Core Issue
The challenge isn't the AI technology itself; it's how employees use it. When sensitive or confidential data is copied into public AI platforms, that information can be stored, analyzed, or even included in future AI training datasets—often without anyone's knowledge or consent.
In 2023, Samsung experienced a major data leak when engineers inadvertently uploaded internal source code into ChatGPT. The fallout prompted a full ban on public AI tools within the company, as detailed by Tom's Hardware.
Imagine a similar slip in your business—an employee pastes private financial or medical details into an AI tool seeking a quick summary, unknowingly exposing critical data in seconds.
Emerging Risk: Prompt Injection Attacks
On top of accidental leaks, hackers have developed a crafty method called prompt injection. They embed hidden malicious commands within emails, documents, or even video captions. When AI systems process this content, they can be tricked into leaking sensitive information or performing unauthorized tasks.
Put simply, attackers manipulate AI tools to become unwitting accomplices.
Why Small Businesses Are Especially at Risk
Many small businesses don't monitor or regulate AI adoption internally. Employees often start using new AI tools independently, assuming they're as innocuous as smart search engines, unaware that pasted data might be permanently stored or shared.
Furthermore, most companies lack clear guidelines or training on safe AI usage and data protection.
Take Action to Protect Your Business
Banning AI entirely isn't necessary, but implementing controls is crucial.
Follow these four crucial steps:
1. Develop a comprehensive AI usage policy.
Specify approved tools, clearly state which data types must never be shared, and designate a point of contact for employee questions.
2. Educate your team thoroughly.
Raise awareness about the risks of public AI platforms and explain sophisticated threats like prompt injection.
3. Encourage the use of secure, enterprise-grade AI solutions.
Promote platforms such as Microsoft Copilot that provide advanced data privacy and compliance features.
4. Regularly monitor AI tool usage.
Keep track of which AI applications are in use and consider restricting access to public AI platforms on your company's devices if necessary.
Final Thoughts
AI is a powerful, permanent fixture in business operations. Companies that proactively learn to manage AI safely will harness its benefits, while those ignoring its risks face potential data breaches, legal penalties, and operational harm. A few careless keystrokes can open the door to cyberattacks and compliance failures.
Ready to safeguard your business? Let's discuss how to create an intelligent, secure AI policy tailored for your team. We'll guide you through protecting your data without limiting productivity. Call us now at 920-818-0900 or click here to schedule your 15-Minute Discovery Call.
